Job Summary

This role is typically focussed on the update and maintenance of administration databases and/or systems. Interaction with contacts within other departments is routine and usually uncomplicated. The use of a computer and Office applications is at a more advanced level and frequent. To provide a comprehensive administration support required for coordinating department functions and ensuring the smooth day to day operation of the department.

Job Outline

• Ensure administrative work undertaken complies with quality standards, confidentiality and is in accordance with department procedures, standards and policy.
• Support the coordination of material, requests, mail and equipment on a daily basis and as required for department related activities and corporate events.
• Provide a comprehensive team-wide support service including data entry, maintenance, update, upload/download on SharePoint and support of relevant databases and in house equipment.
• Record transactional data in appropriate systems and produce reports as required.
• Collate, analyse, archive and retrieve data / information when necessary.
• Handle customer/employee requests, actioning transactions and queries in a timely manner and actively seek approval and feedback to provide a high level of service with admin related queries.
• Obtain and disseminate information from relevant sections if not available.
• Complete timely and accurate processing of updates and releases, as well as issuing relevant documentation.
• Provide comprehensive team-wide support in maintaining, issuing and tracking supplies, basic fixtures, fittings, and facilities utilisation to ensure safe operation where applicable.
  Other administrative activities may include:
• Make suggestions for improvements and provide statistical and/or productivity analysis.
• Update wider team on any new procedure/processes implemented.
• Specific job-related roles, responsibilities and accountabilities as necessary
• Generating and publishing relevant reports as required by business

Qualifications & Experience

• Administration.General administration: 1+ Year
• 12 Years schooling or equivalent

Salary & Benefits

Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world.